EULER University Privacy and Safety Policy

GENERAL (INTERNATIONAL INFORMATION)

1. Introduction
EULER University is committed to protecting the privacy, safety, and well-being of all individuals within the university community, including leadership, students, staff, and faculty. This policy outlines the university’s responsibilities and practices for ensuring that personal data and physical safety are safeguarded while also promoting a secure and respectful environment where individuals can thrive academically, professionally, and personally.

2. Purpose
The purpose of this policy is to ensure that all members of the EULER University community have their privacy and safety respected and protected in accordance with local, national, and international regulations, as well as the university’s values of inclusion, respect, and responsibility.

3. Scope
This policy applies to:

• University leadership and administrators
• Faculty and academic staff
• Students
• Non-academic staff
• Contractors, visitors, and any other individuals interacting with the university

4. Privacy Protection Principles
EULER University is dedicated to safeguarding the privacy and confidentiality of personal information entrusted to us. In line with this commitment, the university will:

• Collect Data Responsibly: Personal data will only be collected when necessary for specific university purposes, and with the individual’s knowledge and consent where required by law.
• Limit Data Use: Personal information will only be used for the purposes it was collected and will not be shared with third parties unless required by law or authorized by the individual.
• Protect Data Security: All personal data will be stored securely using best practices for data protection, including encryption, secure access protocols, and regular security assessments.
• Comply with Legal Requirements: The university will comply with relevant data privacy laws and regulations, including but not limited to the General Data Protection Regulation (GDPR) and local data protection laws.

5. Confidentiality and Reporting
EULER University emphasizes the importance of maintaining confidentiality in all aspects of university operations. Personal and sensitive information regarding students, staff, faculty, and leadership will be treated with the utmost care, and disclosures will only occur in circumstances where it is legally mandated or necessary for the protection of individuals or the community.

• Anonymous Reporting: The university provides a secure platform for individuals to report violations of university policies or misconduct anonymously, ensuring that personal identity is protected.
• Non-retaliation: Any individual who reports concerns or incidents in good faith will not face retaliation or discrimination. The university takes a strong stance against retaliatory actions in any form.

6. Safety and Security Measures
EULER University is committed to maintaining a safe and secure environment for all its community members. The university will implement appropriate measures to protect against physical, emotional, and psychological harm, ensuring that everyone can learn, work, and collaborate without fear for their safety. These measures include:

• Campus Security: The university provides a range of security services, including surveillance systems, security personnel, and emergency response protocols to ensure the physical safety of students, staff, faculty, and visitors.
• Emergency Procedures: Clear and accessible emergency procedures are in place, including evacuation plans, emergency contact numbers, and training for staff and students on how to respond to crises such as fire, medical emergencies, or violent incidents.
• Mental Health Support: EULER University recognizes the importance of mental health and offers counseling and support services for students, staff, and faculty who may be experiencing emotional distress or facing challenges to their well-being.
• Safe Spaces and Harassment Prevention: The university has designated safe spaces for individuals who may feel threatened or unsafe. It also enforces a zero-tolerance policy for harassment, bullying, or any form of violence, both online and offline.
• Workplace Safety: Health and safety protocols are in place for all on-campus activities, including risk assessments for physical environments and access to personal protective equipment when required.

7. Responsibilities of the EULER University Community
All members of the university community share a responsibility to protect the privacy and safety of themselves and others. Specific responsibilities include:

• Leadership: University leadership will ensure that appropriate policies, procedures, and resources are in place to protect privacy and safety. Leadership will also model ethical behavior, foster a culture of respect, and respond to incidents promptly and fairly.
• Students, Staff, and Faculty: Every individual at EULER University is responsible for treating others with dignity and respect, adhering to university policies, and reporting any concerns regarding privacy, safety, or misconduct.
• Collaboration: The university encourages all members of the community to work together in maintaining an environment where privacy is respected, and safety is a priority. This includes reporting any potential threats or violations promptly and using available resources to promote mutual support and well-being.

8. Handling of Sensitive Information
EULER University recognizes that certain personal information requires higher levels of confidentiality. This includes medical records, disciplinary records, and other sensitive data. The university will:

• Ensure that such information is only accessed by authorized individuals who need it for their official duties.
• Limit its use to the specific purposes for which it was collected and store it in secure, restricted-access environments.
• Protect this information from any unauthorized disclosure or misuse.

9. Disciplinary Measures for Violations
Violations of privacy and safety protocols, including unauthorized disclosure of personal information or engaging in discriminatory, harassing, or harmful behavior, will result in disciplinary action. This may include warnings, suspension, termination, or legal action, depending on the severity of the violation. The university will ensure that all disciplinary actions are carried out fairly and in accordance with the university’s established procedures.

10. Continuous Improvement
EULER University is committed to continually reviewing and improving its privacy and safety policies. The university will regularly assess the effectiveness of its policies and practices, consider feedback from the community, and stay informed about emerging trends in privacy and safety. Periodic training, awareness programs, and evaluations will be conducted to ensure the ongoing protection of all members of the university.

11. Conclusion
EULER University is dedicated to creating an environment where privacy and safety are prioritized. We believe that everyone has the right to work, study, and live in a secure and respectful environment. By adhering to this policy, we ensure that the university remains a place where the rights, dignity, and well-being of all individuals are safeguarded.

This policy will be reviewed regularly and updated as necessary to remain in compliance with legal standards and best practices.

CURACAO-SPECIFIC CONSIDERATIONS

EULER University Privacy and Safety Policy – Curaçao

1. Introduction
EULER University is committed to maintaining the privacy, safety, and well-being of all individuals within its community, including leadership, students, staff, and faculty. This policy is designed to ensure that the university complies with local laws and international best practices in protecting personal data, ensuring physical safety, and fostering an inclusive and respectful academic environment. In addition to international standards, this policy aligns with the legal framework governing privacy and safety in Curaçao, including the laws and regulations outlined by the Curaçao Data Protection Authority (CBP) and local health and safety regulations.

2. Purpose
The purpose of this policy is to ensure that personal data and physical safety are respected and protected, that all members of the university community can thrive, and that EULER University remains compliant with the legal requirements and societal expectations within Curaçao. This policy will define the measures taken to protect individual privacy, ensure personal safety, and provide a secure environment for all individuals.

3. Scope
This policy applies to all members of the EULER University community, including:

• University leadership and administrators
• Faculty and academic staff
• Students
• Non-academic staff and service personnel
• Visitors and contractors

4. Privacy Protection Principles
EULER University takes its responsibility to protect the privacy of its community members seriously and ensures compliance with the General Data Protection Regulation (GDPR) for data subjects located in the EU, as well as with Curaçao’s local privacy laws, such as the General Data Protection Ordinance (GDPR Curaçao). The university will adhere to the following principles in the collection, use, and protection of personal data:

• Transparency: The university will inform all individuals about the collection, use, and processing of their personal data in a clear and accessible manner. Personal data will only be collected for legitimate, specified purposes.
• Data Minimization: The university will collect only the data necessary for operational and legal purposes, ensuring that sensitive personal information is handled with care.
• Confidentiality and Security: The university will implement appropriate technical and organizational measures to protect personal data from unauthorized access, loss, or misuse, including encryption and restricted access controls.
• Rights of Individuals: Individuals have the right to access, correct, or request the deletion of their personal data. The university will provide the necessary tools and support for individuals to exercise these rights in compliance with local and international data protection laws.

5. Confidentiality and Reporting
EULER University upholds the confidentiality of all personal and sensitive information related to students, faculty, staff, and leadership. We maintain strict protocols to ensure this data is protected from unauthorized access or disclosure. The university encourages the reporting of any breaches of privacy or concerns about safety via confidential channels:

• Anonymous Reporting System: The university offers an anonymous system through which members of the community can report privacy breaches, safety concerns, or misconduct. Reports can be submitted without fear of retaliation.
• Confidentiality of Reports: All reports are handled with the highest level of confidentiality. Individuals involved in investigations will be treated with respect, and retaliation against those who report concerns is strictly prohibited.

6. Safety and Security Measures
EULER University is dedicated to providing a safe and secure environment for all members of its community. In compliance with Curaçao’s local safety and emergency laws, the university implements a wide range of physical and procedural security measures:

• Campus Security: The university provides on-campus security, including security personnel, surveillance systems, and controlled access points to ensure the safety of all individuals. Emergency services are available around the clock.
• Emergency Preparedness: Emergency response protocols are in place for natural disasters, fires, medical emergencies, and other crises. Regular drills and training programs are conducted to ensure readiness.
• Mental Health and Well-being: The university offers counseling services for students, faculty, and staff to address mental health concerns, providing support and resources in times of need.
• Harassment Prevention: EULER University maintains a zero-tolerance policy for harassment and violence, ensuring that all incidents are thoroughly investigated and addressed. Safe spaces are provided for individuals who feel threatened, and the university enforces policies against discrimination and harassment in compliance with Curaçao’s national laws.

7. Responsibilities of the EULER University Community
All members of the university community share the responsibility to maintain privacy and safety within the university. This includes:

• University Leadership: University leadership will ensure compliance with privacy and safety policies, allocate necessary resources for security measures, and foster a culture of respect and responsibility.
• Students, Faculty, and Staff: All individuals are responsible for respecting the privacy of others, adhering to safety protocols, and reporting any concerns or violations of this policy to the designated university offices.
• Collaboration: Everyone is encouraged to work collaboratively in creating an environment that upholds privacy rights and ensures a safe and respectful community. This includes reporting misconduct, assisting in investigations, and promoting awareness of safety measures.

8. Handling of Sensitive Information
EULER University will treat all sensitive information with the utmost care and confidentiality. This includes medical records, academic records, disciplinary information, and other personal data. The university will:

• Ensure that sensitive data is accessed only by authorized personnel for legitimate academic, administrative, or legal purposes.
• Limit the sharing of sensitive data to those who need it for official duties and ensure that it is protected against unauthorized access.
• Implement appropriate security measures, such as data encryption, to safeguard sensitive information in both physical and electronic formats.

9. Compliance with Local Laws and Regulations
EULER University is fully committed to complying with all relevant laws and regulations in Curaçao related to privacy and safety, including:

• Curaçao Data Protection Legislation: EULER University adheres to the requirements of Curaçao’s privacy laws, ensuring that all personal data is processed in a manner consistent with the General Data Protection Ordinance.
• Curaçao Health and Safety Regulations: The university complies with all local health and safety regulations to provide a secure campus environment. This includes compliance with occupational safety standards and the protection of individuals from physical harm or injury.

10. Disciplinary Measures for Violations
Failure to comply with this policy, including breaches of privacy or safety protocols, may result in disciplinary action. This can include warnings, suspension, or termination, depending on the severity of the violation. The university will handle all cases in accordance with established procedures and ensure that fair and impartial measures are taken.

11. Continuous Improvement
EULER University is dedicated to regularly reviewing and improving its privacy and safety policies and practices. This includes conducting periodic assessments, soliciting feedback from the university community, and keeping up to date with changes in local and international laws. The university will adjust policies and practices as necessary to maintain the highest standards of privacy and safety.

12. Conclusion
EULER University is committed to fostering a secure, respectful, and inclusive environment where all members of the community can work, study, and thrive. This policy ensures that privacy and safety are prioritized and all members of the university community are protected in compliance with local laws in Curaçao and international standards.

This policy will be reviewed annually and updated as needed to ensure continued compliance with legal and regulatory requirements.

This Privacy and Safety Policy is specific to the jurisdiction of Curaçao and is designed to ensure that EULER University maintains the highest standards of privacy and safety while meeting local legal requirements and best practices.

AMSTERDAM-SPECIFIC CONSIDERATIONS

EULER University Privacy and Safety Policy – Amsterdam Liaison Office, World Trade Center Schiphol Airport

1. Introduction
The EULER University Amsterdam Liaison Office, located at the World Trade Center (WTC) Schiphol Airport, is committed to safeguarding the privacy, safety, and well-being of all individuals affiliated with the office, including leadership, staff, faculty, and external stakeholders. This policy sets out the office’s approach to ensuring the protection of personal data, maintaining a secure work environment, and fostering an atmosphere of inclusivity and respect. In addition to adhering to the highest international standards, this policy ensures full compliance with the Dutch General Data Protection Regulation (GDPR), local safety and security regulations, and the unique operational context of being based in a high-traffic, global business hub like the Schiphol Airport.

2. Purpose
This policy outlines the practices and measures EULER University’s Amsterdam Liaison Office takes to ensure privacy, security, and safety while meeting legal requirements and reflecting the dynamic, high-security environment of Schiphol Airport. The office will continue to prioritize the protection of personal data, maintain a high standard of workplace safety, and create an environment that is both secure and conducive to professional and academic excellence.

3. Scope
This policy applies to all individuals connected to the Amsterdam Liaison Office at the WTC Schiphol Airport, including:

• University leadership and administrators
• Faculty and academic staff working with the office
• Administrative staff and operational personnel
• Visitors, contractors, collaborators, and any external partners

4. Privacy Protection Principles
The Amsterdam Liaison Office prioritizes the protection of personal data, adhering to the GDPR and Dutch privacy laws. The office applies the following principles to the collection, processing, and safeguarding of personal data:

• Transparency: All individuals will be clearly informed about the purposes for which their data is collected, processed, and stored. Consent will be obtained when required, and individuals will be notified of their rights regarding their personal information.
• Data Minimization: Only the minimum amount of personal data necessary for operational, academic, or legal purposes will be collected and retained. Data will be processed in a fair and lawful manner.
• Confidentiality and Security: Strict measures, including encryption, access controls, and secure data storage, are implemented to ensure the confidentiality and protection of personal data from unauthorized access, loss, or misuse.
• Rights of Individuals: Individuals have the right to access, modify, or request the deletion of their personal data. The office will facilitate these rights in full compliance with the GDPR and other relevant laws.

5. Confidentiality and Reporting
The Amsterdam Liaison Office maintains a strong commitment to confidentiality, particularly regarding sensitive personal, academic, and operational data. All individuals are encouraged to report privacy or safety concerns through confidential channels:

• Anonymous Reporting System: The office provides an anonymous system to report privacy breaches, safety issues, or misconduct without fear of retaliation. Reports are handled with the utmost discretion, ensuring that individuals’ identities are protected.
• Protection Against Retaliation: The office enforces a strict non-retaliation policy, ensuring that any individual who reports in good faith is not subjected to any form of retaliation or discrimination.

6. Safety and Security Measures
Given the high-security environment of the WTC Schiphol Airport, the Amsterdam Liaison Office implements comprehensive safety and security protocols to protect individuals and assets:

• Building and Access Security: The office benefits from the high-level security infrastructure of Schiphol Airport and the WTC, including access control systems, on-site security personnel, and surveillance systems. Access to the office is strictly controlled, and only authorized personnel are allowed entry.
• Emergency Response Protocols: The office adheres to Schiphol Airport’s emergency response procedures, ensuring that personnel are well-prepared for a range of incidents, including fire, medical emergencies, or evacuation due to threats or natural disasters. Regular safety drills are conducted to ensure readiness.
• Workplace Safety: The office complies with the highest standards of Dutch occupational safety, ensuring a safe working environment for all individuals. This includes monitoring health and safety risks, providing necessary training, and ensuring that the office space meets all regulatory requirements.
• Mental Health and Well-being: In addition to physical safety, the office places great emphasis on the mental health of its staff and faculty. Counseling and support services are available to address the needs of individuals facing mental or emotional challenges.
• Harassment Prevention: A strict zero-tolerance policy is in place for harassment, bullying, or any form of discriminatory behavior. Any such incidents will be thoroughly investigated, and appropriate disciplinary action will be taken in accordance with university policy and Dutch law.

7. Responsibilities of the Amsterdam Liaison Office Community
All members of the EULER University Amsterdam Liaison Office community share the responsibility of maintaining privacy, safety, and security:

• Leadership: The leadership of the Amsterdam Liaison Office will ensure that the policy is enforced, sufficient resources are provided for privacy and safety measures, and a culture of respect is promoted at all levels.
• Staff, Faculty, and External Partners: All individuals working with or visiting the office are responsible for adhering to the privacy and safety guidelines outlined in this policy. This includes maintaining the confidentiality of sensitive information and promptly reporting any concerns related to privacy or safety.
• Collaboration: Collaboration between staff, faculty, and external partners is essential in maintaining an environment that upholds privacy and safety standards. All members are expected to actively contribute to fostering a positive and secure workplace culture.

8. Handling of Sensitive Information
Sensitive information such as medical records, disciplinary records, and other confidential data will be handled with additional safeguards:

• Restricted Access: Only authorized individuals will have access to sensitive data, and it will only be used for its intended academic, operational, or legal purpose.
• Data Security: The office will employ advanced security technologies, such as data encryption and secure storage, to protect sensitive data, both in physical and electronic forms.

9. Compliance with Local Laws and Regulations
The Amsterdam Liaison Office will fully comply with Dutch laws and regulations, particularly in the areas of privacy and workplace safety:

• GDPR Compliance: As a part of the European Union, the Netherlands enforces the GDPR, which the office strictly adheres to in all activities related to data processing and privacy protection.
• Health and Safety Compliance: The office complies with Dutch workplace safety regulations, as well as any relevant safety protocols specific to Schiphol Airport and the WTC, ensuring a safe environment for staff, faculty, and visitors.

10. Disciplinary Measures for Violations
Violations of this policy, including breaches of privacy or failure to adhere to safety protocols, will result in disciplinary action. The nature of the disciplinary action will depend on the severity of the violation and may include counseling, warnings, suspension, or termination, as appropriate. All actions will be carried out in accordance with the office’s established procedures and Dutch employment laws.

11. Continuous Improvement
The Amsterdam Liaison Office is committed to continuously improving its privacy and safety policies and practices. The office will regularly review its policies, evaluate their effectiveness, and implement necessary improvements. Feedback from staff, faculty, and external partners will be considered as part of this ongoing review process.

12. Conclusion
The EULER University Amsterdam Liaison Office is committed to ensuring the privacy, safety, and well-being of all individuals working within the office while maintaining the highest standards of security and compliance with Dutch and international laws. This policy is designed to create a safe, secure, and inclusive environment in which all members of the office can work and collaborate effectively.

This policy will be reviewed and updated annually to ensure that it remains in compliance with legal requirements and continues to meet the needs of the university community.

This Privacy and Safety Policy is tailored to the specific operational needs and legal requirements of the EULER University Amsterdam Liaison Office at the World Trade Center Schiphol Airport, ensuring that privacy, security, and well-being are prioritized in a high-traffic, high-security environment.